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Hints and Tips

We learn a lot by working on SharePoint and working with our NHS clients.

We like to share some of this through our hints and tips, here and in the Knowledge Centre in our own SharePoint portal, and through projects, lunch and learns, seminars, newsletters and more.
This section contains an assortment of Tips and Guidance and other things we think you might find useful. Also read our very popular Infosheet – Top tips for successful SharePoint projects.

If there is anything else you’d like to know about please get in touch. If you have anything to add please leave a comment.

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International SharePoint Conference 2012 – Interesting technologies and add ons

April 25, 2012 By Leave a Comment

I’m just heading back from the International SharePoint Conference after an intense few days of insights, learning and a spot of socialising.

There were some new things from vendors that really stood out, quite apart from the high quality of the event itself. [Read more...]

Filed Under: Hints and Tips, News Tagged With:

Windows 8 – Metro vs Desktop

March 23, 2012 By Leave a Comment

Recently I was sent this YouTube video about an old bloke thrown in to using the new Windows 8:
 (http://www.guardian.co.uk/technology/blog/2012/mar/14/windows-8-user-interface-confusion)

My reaction to this type of ‘journalism’ is fairly scathing. My measured response is that the example in the video is neither a fair test since the unsuspecting suspect was given no guidance at all on what to expect, nor is it exactly a statistical sample. There was not even a baseline of sitting other equally ‘ordinary’ user in front of Windows XP, 7, OS X, Android, iOS etc.
The accusation, of course, is that Windows 8 isn’t intuitive and that it’s different to the previous version. As they say on the other side of the pond “Well, Duh!”

Of course it’s different – that’s the point, it now includes touch elements and a new interface.

Of course it isn’t intuitive – no man-machine interface is.

[Read more...]

Filed Under: Hints and Tips, Technical Tagged With: , , , ,

Why SharePoint is like Lego

March 20, 2012 By Leave a Comment

A light hearted, but insightful view on SharePoint as a big box of lego – with no instructions.

 

To view the presentation, simply let it load then click the arrow at the bottom to step through each point. 
Clicking the More button gives you the option to run it full screen and to auto-advance through the points.

Why SharePoint is like Lego on Prezi

Filed Under: Hints and Tips, News, Technical Tagged With: , ,

Elements of Office 365

March 20, 2012 By Leave a Comment
Cloud2 and Office 365 on Prezi
A quick series of points on what Office 365 offers (and how Hadron 365 brings more).
To view the presentation, simply let it load then click the arrow at the bottom to step through each point. 
Clicking the More button gives you the option to run it full screen and to auto-advance through the points.

 

Filed Under: Hints and Tips, News, Technical Tagged With: , , , , , ,

Is it ok to use the System generated document library in a site to store documents?

February 22, 2012 By Leave a Comment

No, we recommend that you never do this.

These libraries are created for documents and other attachments to a publishing page, as is the system image library, and is not intended for hands on maangement of content.

We advise that you always design and configure specific libraries for user accessible content, complete with appropriate metadata, content types and views. These can then be exposed through web aprts and links in a site. That way you get a well considered information architecture, with appropriate permissions and you don;t compromise the way SharePoint is trying to do things.

 

Also you should always give these new libraries a suitable description, we often start the description with “SAVE your ??? documents here”, obviously replacing ??? with a brief description of the content to be stored. That way it is easy for users to pick out the user accessible libraries when saving from Word etc.

 

Finally, when creating new libraries (and sites etc), start by naming them with no spaces in the name; then go back a rename them however you like. This avoids the %20% code you get in URLs.

e.g. ProjectDocuments, then go to library settings and rename to Project Documents would give you a nice url such as: http://portal.cloud2.co.uk/projects/ProjectDocuments.aspx rather than http://portal.cloud2.co.uk/projects/Project%20%Documents.aspx

 

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