The average NHS trust uses more than 500 forms on a day to day basis.
Mostly these are paper based and are physically moved around the organisation or, less commonly, via email. The abundance of physical forms based processes contributes to substantial inefficiencies in organisations.
We have extensive experience in creating powerful eForms, which enhance organisational processes by allowing parallel activties, intelligent routing, visible process status, semi-automated and accurate form completion and more.
Over the last year we have been building a set of generic eForms for NHS Trusts, covering both clinical and non-clinical processes. These are available in the Cloud2 NHS eForms library.
eForms can be delivered through a browser directly out of SharePoint’s Forms Server or using InfoPath on the desktop where the trust doesn’t have access to ECALs.
Complex forms can be built with external data source integration and rich UI
We have a range of existing forms which we can provide as is or develop with customisation, workflow and integration. The range is being extended all the time and includes:
Clinical Pack
- eDischarge – Discharge Summary
- VTE Assessments – Venous Thrombo-Embolism Risk assessment
- Paediatric ICU Referral – Paediatric Intensive Care Referral and tracking (NHS North East Paediatric ICU Referrals Case Study)
- SF-36 Questionnaire – Short Form 36 Quality of Life
- Condom Distribution Questionnaire – A simple eForm to help assess condom distribution across a region
- Smoking Advisors Return – eForm to assist smoking advisors with the submission of month returns
- Clinical System Feedback – eForm to support users of the Hospital Letters Project
- Healthcare Centre Questionnaire – Health Centre use and expected attendance questionnaire
HR and Finance Pack
- Assignment Change – New job role etc.
- Vacancy Requisition – requesting new employees
- Employee Termination – end of employment process
- Exit Questionnaire – end of employment process
- Leave and absence – process for requesting, notifying and tracking leave and absence amongst staff
- Bike Application – Bicycle purchase scheme request
- Delegation and Competency – assess staff delegation skills
- Professional & Teaching Qualifications for Registered Clinicians – Captures details of staff who hold a teaching qualification and/or academic qualification to support workforce development
- Staff Questionnaire – Captures: Confidentiality handling, Home working, SAR, Prism, internet and email AUP and FOI knowledge of staff
We can do integration to ESR too, which helps cut down on a significant amount of admin time.
IT pack
- Amend Network Account – eForm to request network account detail changes
- Work Mobile Devices details capture – eForm to collect details of staff mobile phones
- Paper-light Check List – GP Practice assessment for going ‘paper-light’
And more…
We have learned how to minimise the number of custom workflows by using smart forms. We also know that any workflow is at least twice as complex as you think it might be when first specifying a project. We have learned how to do very rapid forms creation by focusing on the visual appearance initially. Usually we can deliver a prototype form within 2 days. The Blackpool eDischarge project went live in 6 weeks!
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Talk to us about about our forms.
